Our Online Document Notification and Distribution Service is a fully outsourced solution designed to help employers comply with all Department of Labor rules for the electronic distribution of Summary Plan Descriptions (SPDs), Summary of Benefits and Coverage (SBC) and other ERISA documents. The service helps the employer avoid costly penalties and fines and will save them thousands of dollars by eliminating the high cost of printing and distributing their documents. This outsourced service includes a complete fulfillment service in those cases where employees request printed documents.

Benefits:

• Greatly reduces the high cost of printing, storage, and distribution of ERISA and other documents such as SPDs, Summary of Benefits and Coverage, Pension Benefit Statements, HIPAA Privacy Notices, Summary of Material Modifications, etc.
• Helps avoid costly penalties and fines for failure to comply with ERISA and Department of Labor (DoL) rules
• Reduces the amount of time your personnel will spend keeping track of the required information needed to satisfy the DoL rules
• SPDs and other documents are easily uploaded in Adobe® Acrobat® PDF format on a site fully hosted by BSI
• Revisions to documents can be updated as often as needed at no additional cost
• Automatic tracking feature monitors when and which documents have been viewed
• E-mail reminder messages automatically sent to remind employees (as well as their supervisors) who have not acknowledged receipt of the notification
• Undeliverable e-mail messages are forwarded to the employer; addresses are corrected and new messages are sent or notices are sent via U.S. Postal Service
• Reports detail the responses of each employee showing when they viewed their documents
• CD-ROM provided to employer for permanent archival purposes contains detailed report of employee actions and includes dates they acknowledged receipt of the notifications, when they viewed the documents, and which documents, if any, they requested printed copies.